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qualification check

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How long does a qualification check take in India?

Employing the best talent requires more than just a good interview—it means that the verification of the credentials must be thorough. One of the most important steps in the background checking process is qualification verification, which assures a candidate that the academic degrees and certificates submitted are from authentic sources. But one of the major common questions that employers and job seekers are the same: how long is a qualification check in India?

📍 Typical Timeline for Qualification Verification

Generally speaking, a qualification check in India can last from 3 to 10 working days. But this duration may change due to different reasons:

  • University Response Time: Some educational institutions may be very efficient and respond quickly while others, especially public or legacy institutions, might be slow in their response.
  • Mode of Verification: Using electronic means such as computer-to-computer communication or authorized sources database for verification is faster than manual verification that entails sending paper letters, faxes, or field agents.
  • Type of Qualification: The verification of higher education degrees, such as a Bachelor’s or Master’s, is generally faster than checking for diploma or certificate courses from local or unrecognized institutions.
  • Geographic and Language Barriers: When a school is situated in a rural area or a remote place, the lack of digitalization in documentation may cause the process to be slower.

🛠️ What Happens During the Process?

Here’s what a typical qualification check workflow looks like:

  1. Candidate Consent & Document Collection: The candidate submits their mark sheets, certificates, and university details.
  2. Database or Direct Verification: The checker background company checks from a database affiliated with the university or calls the institution directly.
  3. Follow-Up: In the case of no response, a number of follow ups are done via calls, emails, or in-person visits.
  4. New Document Report: After receiving the response, a comprehensive report is prepared and provided to the client.

📌 How Employers and Candidates Can Speed Up the Process

  • Submit Accurate Details: Ensure that all documents are clearly scanned and that university names, roll numbers, and year of passing are accurate.
  • Use Verified Screening Partners: Professional background verification companies like BD Services have tie-ups with numerous educational institutions and access to faster verification channels.
  • Prefer Institutions with Digital Records: Institutions on platforms like NAD (National Academic Depository) or Digilocker enable faster turnaround times.

✅ Final Thoughts

Most employers are able to mitigate long-term risks like degree fraud with the swift verification timeline of a week. In India, the timeline can differ, but having a reliable verification partner and the right documentation makes all the difference. For candidates, this swift verification serves as a vital step in building confidence with prospective employers.

If you are a candidate for a job or are in a business as an HR, you can use BD Services, a qualification verification partner, to speed up the hiring process.